Clocking in/out and timesheets

For your manager, building and communicating your shifts with you is only half the problem! They also need to know if you did work the hours rostered or perhaps even longer. The three methods for capturing your time and attendance data are explained below. Your boss may have multiple, one or none of these methods turned on. They should have communicated this with you already but if not, just ask!

Clocking in and out via the Time Clock

The most popular capture method is via the Time Clock. The Time Clock is typically loaded on a computer or tablet at your workplace and used by everyone rostered on any given day.

Clocking in

If your manager has a Time Clock loaded somewhere, and you have a shift, your tile will be shown in the top section. To clock in, click it. Depending on the authentication method your manager has chosen, the Time Clock with either ask you for a PIN or take a picture of you. If it’s set to use PIN and you haven’t clocked in before, it will ask you to set one. We highly recommend setting it as something other than ‘1234‘ or your ATM PIN. Don’t share this PIN with anyone! If it is requesting to take a picture of you, you will need to click the Capture button. The photo is stored safely, and only your manager and the Ento team can access it. For more information on our Privacy Policy, click the link at the bottom of any Ento page.

Clocking out

To clock out, click your title found in the middle section of the Time Clock. After you have authenticated via PIN or a photo, the page will ask you for details about your break (depending on the settings your manager has turned on) and for any Notes you wish to add. These notes will be shown to your manager when they are reviewing timesheets and should be used to mention reasons why you had to go home early, late or anything else you need communicated about the shift. Once the form is complete, click the Clock out button.

Clocking in and out via the Staff app

The clock in and out method use by businesses without a fixed work place is usually via the Staff app. If you are a staff of one of these companies, there will be large Clock in button shown at the top of your Staff app around the time your shift starts.

Clocking in

To clock in, login to the Staff app and click the Clock in button. The time and your GPS location will be recorded and attached to your timesheet.

Clocking out

To clock out, login to the Staff app and click the Clock out button. The page will ask you for details about your break (depending on the settings your manager has turned on) and for any Notes you wish to add. These notes will be shown to your manager when they are reviewing timesheets and should be used to mention reasons why you had to go home early, late or anything else you need communicated about the shift. The time, these details and your GPS location will be recorded and attached to your timesheet.

Timesheets via the Staff app

To enter your timesheets ‘after the fact’, login to the Staff app and click the Timesheets menu item. To enter a timesheet, click on it and complete the form details. A timesheet can be edited under the Latest Timesheets menu until the point your manager approves them – then they are locked.

Now you know how to clock your shifts in and out, learn about the Calendar sync.

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