Public holidays are occasional days of holiday where your business may have special hours and staff may be entitled to certain leave and loadings.
Payroll & leave > Public holidays
Public holidays will need to be loaded into your account based on your region. Your Implementation Consultant will set up your initial public holidays for the current year, and you will need to set them up for each following year.
Best practice is to do this around November or December for the following year, to ensure you have them entered prior to rostering for the new year, as some of these, particularly local public holidays, can change from year to year.
You can add loadings to days that fall on public holidays, when you setup your awards.
Please note that adding a public holiday record here will not pay any staff automatically – they will require a shift or a leave entry for that day to be paid for it.
Add a public holiday manually
To edit or create public holidays, go to Payroll & leave > Public holidays.
To add a newpublic holidays type, click ‘Create new’ at the top of the page.
Create an ID, a name for the public holiday, determine the level (see information below for ‘Attached to’ or ‘Level’ explanation), and the date.
If you select Part Day you will also be able to select specific hours on that date for the holiday to be applicable.
PLEASE NOTE: As per the warning in the red bar, if you create or import a public holiday for a period where there are already shifts rostered, please contact Ento Support to arrange a recost of the existing shifts, to ensure shift costs are updated using any loading or penalty rate that may apply on a public holiday.
Public holidays can be attached to your entire company, or specific locations within it. This is particularly useful for multi-state businesses.
Below is a breakdown of all the fields in the Payroll & leave > Public holidays of your account, and the names of the header rows when using the import Public Holiday feature.
|ID*||PH10001||A unique identifier for the public holiday record. An ID can be comprised of text and/or numbers up to 20 characters in length. If the ID used belongs to an existing deleted public holiday, it will be un-deleted.|
|Name*||Christmas 2014||A short name used within the %roster% and drop-down lists to help you identify the record.|
|Date*||2014-12-25||The date the public holiday falls on. In YYYY-MM-DD format.|
|Attached to*||Company||The level within your company the public holiday affects. In most cases this will be set to 'Company' as the holiday will affect all areas within it. It could also be attached to specific 'areas' only. Enterprise customers can also attach holidays to their groupings by selecting their group names here.|
|Affects||Each of the 'attached to' levels the public holiday is attached to. If the 'attached to' setting is 'company' this field will not show.|
* Mandatory 1 Enterprise Only
Paying staff on a public holiday
Adding a public holiday record as above will not pay any staff automatically – they will require a shift or a leave entry for that day to be paid for it.
We would generally recommend that any staff working on the Public Holiday should have a shift created as usual – if they are intended to receive a higher rate, loadings for days that fall on public holidays can be setup on your awards.
For any staff who are intended to be paid but are not working, we suggest having a ‘Public Holiday Not Worked’ leave that is entered on that date so that the staff member is clear that they’re not working, and the system understands that they’re to be paid.