Intuit QuickBooks Add-on

Export your timesheet information in one easy file for direct import into Intuit QuickBooks

Integration format: IIF file

The Intuit QuickBooks integration allows you to speed up and increase the accuracy of payroll processing by enabling the export of staff hours (as set up in your Ento awards) in a file format that can be directly read and imported by QuickBooks.


Initial setup

The QuickBooks integration can be added to your account by navigating to Add-Ons > Intuit QuickBooks.

Export options are set within the add-on edit screen:

Name: The name of the integration that will appear in your list of export options when exporting pay cycle data.

Match Reckon types using: These options allow the employee/area/location/store ID’s set up in Ento to be exported to the various fields in the Quickbooks export file.


Configuring Ento to communicate with QuickBooks

To ensure that the export file created by Ento can be imported and read by your QuickBooks system successfully and without errors, you’ll need to ensure that:

  • All staff IDs in Ento all match those of your QuickBooks setup
  • Each earning rate in your Ento Awards have a earning rate ID that matches a corresponding pay element in QuickBooks
  • Each leave type in Ento has an ID that matches a corresponding pay element in QuickBooks

This should all be set up during your Ento implementation, so for any future changes or additions, it’s advised to chat to Ento Support for assistance.


Exporting timesheets as part of a pay run

Once you’re ready to send timesheet data to QuickBooks, simply navigate to Payroll & Leave > Pay cycles and click ‘Export’ next to the pay cycle in question.

Choose the ‘Intuit QuickBooks’ export type and it’ll display information relating to the processing of data, before allowing you to download the file that you can use for importing.


Help using QuickBooks

For assistance with your QuickBooks system, including importing timesheet files, please contact the Intuit QuickBooks support team or your Intuit QuickBooks account manager.


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Award Settings

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