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Vacation for payroll

One of the key features of the Ento app for employees is the ability to make vacation requests, for manager approval.
While a vacation request can span multiple days, each day of the vacation is saved as an individual ‘vacation shift’ within Ento. This makes processing vacation requests than span multiple pay cycles easier.
All approved vacation requests are automatically included on future schedules and payroll exports. As mentioned on Vacation types & public holidays , it is important to ensure your vacation types are correctly configured.

How vacation accruals work in Ento

For all hours that fall within the pay cycle:

  • The total hours of approved vacation records that have been mapped to a ‘Vacation balance’ get deducted from the vacation balance.
  • All shift segments that trigger a rule within the employment contract interpreter that have ‘Accrues vacation’ turned on will accrue vacation, based on the accrual rates defined on the employment contract.

As mentioned on the running Payroll page, vacation accruals and deductions are reflected within the vacation balance when a pay cycle is marked as processed.
To check how an employee vacation balance has been affected by a specific pay cycle, go to the Payroll → Pay cycles page of your account, click the View button on pay cycle in question, followed by the Summary button next to the employee’s name. At the bottom you will find vacation balance details.

Managing vacation requests

Vacation requests should generally be approved and rejected by the day-to-day manager, as covered in the Vacation & unavailability guide page.

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