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KeyPay Payroll Add-on

Hook directly into KeyPay and send through your Ento timesheets for an easy payroll process

Integration format: API

The KeyPay add-on for payroll allows you to easily process payroll by sending employee hours as set up in your Ento employment contracts through to KeyPay, all with the click of a button!

Initial setup

The KeyPay integration can be added to your account by navigating to Add-Ons > KeyPay.
Export options are set within the add-on edit screen:

Name: The name of the integration that will appear in your list of export options when exporting pay cycle data.
Pay schedules: Select which Ento pay schedules you want this specific add-on to send through to KeyPay.
KeyPay business ID: When you try to link your KeyPay for the first time, you’ll need to enter your KeyPay business ID. This will be a number that you can find by looking at the URL of your KeyPay dashboard. It will be something like https://keypay.yourpayroll.com.au/Business/<BUSINESS ID>.

Configuring Ento to communicate with KeyPay

Add-Ons > KeyPay > View Mapping
Each section of the mapping list will allow you to map a different type of data to your KeyPay account, and for each type you can choose whether to send data or not to send it at all.
The five sections will have you link the Ento pay schedule, employee records, locations, leave types and earning rates.

In some instances, such as ‘Ordinary hours’ on a Salary employment contract, you may choose to handle this in KeyPay directly, rather than have the exact hours sent through Ento – in that case, this could be left to ‘Don’t send timesheets’. In most other instances, employees, earning rates and leave should all be mapped to ensure that it’s sent through accurately.
This should all be set up during your Ento implementation, so for any future changes or additions, it’s advised to chat to Ento Support for assistance.

Exporting timesheets as part of a pay run

Once you’re ready to send timesheet data to KeyPay, simply navigate to Payroll & Leave > Pay cycles and click ‘Export’ next to the pay cycle in question.
Choose the KeyPay export type and it’ll display information relating to the transfer of data, including progress and any errors.

Viewing previous exports

Add-Ons > KeyPay > View Mapping
To see the last three exports to KeyPay, navigate to the mapping page and you’ll be able to see the last three times the add-on was run, and the results of each.
This can be helpful in identifying issues if a result in KeyPay is different than expected.

Help using KeyPay

For assistance with your KeyPay system, including importing timesheet files, please contact the KeyPay support team or your KeyPay account manager.

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