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Importing into Ento can be a quick way to add a large number of roles

Core HR > Account Data > Import Data


To start a new file import, go to Core HR > Account data > Import data and click Create new.
Open the Type dropdown list and select ‘’.
The purple bar under the file selection will then update to include a ‘Click here’ link for downloading a CSV template that includes all the fields necessary to get importing.
An example of the data to be entered will also display.

More general information on preparing import files can be found in Importing data overview.

 import requirements

The import will require a unique ID for the , the ID and a name.
In the ‘Count against sales’ column for that , enter Yes if you want to use Activity tracking & labour demand forecasting. An example maybe for a sales assistant or bar manager .
There is also an option to include a comma separated list of IDs to be added to that in the column.
Once you have imported the data successfully, it will appear and can be edited under Core HR > Organisation Structure >.

Name Data type Length limit Example Mandatory Description
ID Reference 20 RO10001 Yes
A unique identifier for the role. An ID can be comprised of text and/or numbers up to 20 characters in length. If the ID used belongs to an existing deleted role, it will be un-deleted.
Area Reference 20 AR10001 Yes
The area this role is associated with. Must match the ID of an existing non-deleted area.
Name String Sales Assistant Yes
The name of the role, usually based on a job name or duty, e.g. “Sales Assistant” or “Team Leader”.
Count against sales Y/N yes No
If the employeess shift should count against the sales_revenues data you are feeding in. We recommend turning ‘off’ for roles that are not customer facing.
Staff Reference List ST10001,ST10002,ST10003 No
A comma separated list of the that can work the role. Each must match a predefined, non-deleted staff ID or it will be ignored.
Staff Helper No
All the staff that can work the role should be selected. These selections are used by the system when suggesting staffs for shifts you have added or need to find a fill-in for. Star ratings can be set and used to further tune the order staffs are shown in suggestion lists.
Search staff Helper No
To assign a new staff to the role, start typing their name or ID.
Copy from another role Helper No
If the role you are adding or editing shares a similar set of staffs to another role within your company, select it in this list. Note: All previous staff selections and ratings will be removed on save.
Custom data Helper No
Custom data fields can be used to store additional pieces of information on roles, which you can then report on. Custom data fields can be defined on the ‘Settings -> Custom data’ page of your account.

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