We're here to help.

Browse articles, help and advice to get the most out of Ento.

Importing vacation balances

Import vacation balances to keep them all up to date across systems

Core HR > Account Data > Import Data
If you are using your payroll system to calculate employee leave balances then you might want to import these into Ento.
If you are using Ento to allow employee to view their balances and to be able to apply for different types of leave then you are going want to routinely export this information from your payroll system then import it into Ento.

Importing vacation balances

To start a new file import, go to Core HR > Account data > Import data and click Create new.
Open the Type dropdown list and select ‘Vacation balances’. This name may change depending on your chosen terminology.
The purple bar under the file selection will then update to include a ‘Click here’ link for downloading a CSV template that includes all the fields necessary to get importing.
Select ‘Create’ as the Mode – this will overwrite the existing Leave balances, so is effectively creating a new balance.

File import format

employee ID and Leave Balance ID are the required fields (*as indicated by asterisk)

Leave types that can be imported

[bs_row class=”row”]
[bs_col class=”col-sm-2″]ID[/bs_col]
[bs_col class=”col-sm-6″]Leave Type[/bs_col]
[/bs_row]
[bs_row class=”row”]
[bs_col class=”col-sm-2″]AL[/bs_col]
[bs_col class=”col-sm-6″]Annual Leave[/bs_col]
[/bs_row]
[bs_row class=”row”]
[bs_col class=”col-sm-2″]PL[/bs_col]
[bs_col class=”col-sm-6″]Personal Leave[/bs_col]
[/bs_row]
[bs_row class=”row”]
[bs_col class=”col-sm-2″]LSL[/bs_col]
[bs_col class=”col-sm-6″]Long Service Leave[/bs_col]
[/bs_row]
[bs_row class=”row”]
[bs_col class=”col-sm-2″]TOIL[/bs_col]
[bs_col class=”col-sm-6″]Time Off In Lieu (if activated for account)[/bs_col]
[/bs_row]
[bs_row class=”row”]
[bs_col class=”col-sm-2″]RDO[/bs_col]
[bs_col class=”col-sm-6″]Rostered Day Off (if activated for account)[/bs_col]
[/bs_row]

Other ways to import leave balances

If your payroll system exports in a format where there is only one line for each employee , with a column for each type of leave, you may be better of using an employee update import.
employee ID and First name are the required fields (*as indicated by asterisk) foran employee import.

Please note this should be run as an Update import, so only the leave balance fields are updated.
More information on preparing employee and other import files can be found in Importing data overview.

Other relevant articles

Import Data Overview
Leave Type Report
Leave Liability Report

Clocking in, requesting leave and more

New manager? Start here!

A closer look at how it all works

Quick answers to common questions

Get the most out of Ento

Popular topics

Create rosters, edit shifts, use fill-in finder, and learn about publishing and costing

In its simplest form, Ento is software that you and your staff can access over the Internet, via a web browser or one of our specially built apps

There are several ways you can capture time and attendance information for comparison against what was rostered.

There are three ways you can access your Staff area - the Website, iPhone or Android.

Capture and review data for staff clocking in and out before it’s sent to payroll. Here’s what you need to know.

Wondering how to set up Auto-recharge? Want to check your credit or renewal date? Making a one off payment? What is an Active staff member?

Create or update multiple records, or sync data from existing HR, payroll & POS systems using CSV templates for file imports

Find the answer to Frequently Asked Questions relating to this topic.

Hook directly into Xero and send through your Ento timesheets for an easy payroll process

Find the answer to Frequently Asked Questions relating to this topic.

Export your timesheet data in one easy file for direct import into MYOB AccountRight

Find the answer to Frequently Asked Questions relating to this topic.

Live chat support

Start a live chat.

Email support

Call support

Call on 03 9999 1234.

Book a demo of Ento