We're here to help

Browse articles, help and advice to get the most out of Ento.

Creating custom data fields

Custom data fields can capture and display additional information.

Core HR > Account data > Custom data fields
Add flexible custom data to shifts, roles , locations, earning rates and vacation types. Custom data can be numeric, text, an option list, or even a file.

Types of custom data

Custom shift data is one of the most commonly used types. It can be used for creating notes that can be sent to employees, adding cost codes,  identifying shifts where employees work higher duties, tagging shifts using text and colour.
If multiple custom data fields are added to shifts, they will display alphabetically. Control the display order on the shift by using numbers as field name prefix – 00 Supervisor, 01 Uniform, 06 Cost Centre etc.

Schedules can display custom shift data like above, and colour code shifts based on custom data attached to roles like below.


Another example could be creating a custom data field for ‘Location type’, for example ‘Indoor’ or ‘Outdoor’. This can then be added to locations via the Core HR > Organisation Structure > locations page. This is not something that would display on a schedule, but may be used as a condition in awards or for reporting.

Reporting

One of the benefits of using custom data fields is that they can be used extensively for reporting.
Creating a location type custom data field like above will automatically create a location – location type report that can be run from the Rostering > Reports menu, like the Earning rate – Loading type report that can be run from the Payroll & leave > Reports menu.
Custom shift data can be added to Custom Shift Export templates, and custom shift reports can be run from the timesheet review, schedules, shift history and pay cycles pages.

Custom employee data is different to other custom data, it is created and stored as Objects and Object Groups, which display as tabs on employee profiles, and can be added to Custom employee Export templates, and run from Core HR > People > employees.
Read up on using  Custom export templates  here.


Below you will find a breakdown of all the fields in the Core HR > Account Data > Custom Data Fields location of your account. [definition id=”18″]

Where to now?

Import custom data

Other related articles

Using custom data fields as shift notes
Custom export templates

Clocking in, requesting leave and more

New manager? Start here!

A closer look at how it all works

Quick answers to common questions

Get the most out of Ento

Popular topics

Create rosters, edit shifts, use fill-in finder, and learn about publishing and costing

In its simplest form, Ento is software that you and your staff can access over the Internet, via a web browser or one of our specially built apps

There are several ways you can capture time and attendance information for comparison against what was rostered.

There are three ways you can access your Staff area - the Website, iPhone or Android.

Capture and review data for staff clocking in and out before it’s sent to payroll. Here’s what you need to know.

Wondering how to set up Auto-recharge? Want to check your credit or renewal date? Making a one off payment? What is an Active staff member?

Create or update multiple records, or sync data from existing HR, payroll & POS systems using CSV templates for file imports

Find the answer to Frequently Asked Questions relating to this topic.

Hook directly into Xero and send through your Ento timesheets for an easy payroll process

Find the answer to Frequently Asked Questions relating to this topic.

Export your timesheet data in one easy file for direct import into MYOB AccountRight

Find the answer to Frequently Asked Questions relating to this topic.

Book a demo of Ento